Events


CitSciVirtual: Posters

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POSTER GOALS

Practitioners, researchers, and the broader citizen science community members are invited by the Citizen Science Association to submit poster proposals to be shared during CitSciVirtual: Local, Global, Connected (May 2021). We encourage posters that share perspectives and lessons learned from your work or research, to help inform and inspire an audience of other practitioners in this field. 

We have an opportunity with CitSciVirtual to accept a wide pool of posters, and we welcome submissions from many sources and perspectives. CitSciVirtual will not feature individual talks – instead, posters will serve as a way for people to share their work to a much broader audience and to engage with others who are working on or interested in similar topics.

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VISION FOR POSTERS

Posters provide a touchstone to start a conversation – to share ideas, invite and ask questions, and learn more together by talking with others in this community about our work.

The month-long poster session will provide a common thread throughout CitSciVirtual, and will be tailored to make participation simple and interesting for both presenters and the audience. All attendees will be able to view and share comments and questions on posters throughout the whole month, allowing for ongoing conversations. Each week in May there will also be hosted, thematic collaboration sessions highlighting different topics, and allowing presenters to engage with each other and with CitSciVirtual participants. 

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HOW DO WE DO “POSTERS” VIRTUALLY?

Posters use text and images to summarize and share an informative story. Standard PDF-style posters are welcome, but we also encourage (and will offer ideas for) creative formats that make the most of online viewing. This year, accepted posters can also include a brief audio or video accompaniment of up to 3 minutes in length.

Accepted e-poster summaries, pdfs, and videos will be available online throughout the duration of the event, and will be shared in a space that encourages ongoing comment and conversation.

Additionally, presenters can indicate in the submission form an interest in taking part in live collaboration sessions, where they would be grouped with poster authors who share similar ideas on related topics. Logistics for these events are still emerging, but will be designed to encourage and facilitate connections, conversations, and new collaborations.

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SUBMISSION GUIDELINES

If you would like to share your work with the citizen science community as part of CitSciVirtual, please complete the poster proposal form, available here. This year, posters will be the primary way of engaging and sharing research and work in our community. 

Poster submissions must be relevant to work in the field of citizen science, and have informative stories, research, or lessons learned to share with others in this field (see also EVALUATION CRITERIA, below).

There is no cost to submit an idea for a poster. If accepted, the presenting author will need to register for CitSciVirtual in order to share the poster content and discussions (see more about registration). Summaries are short, as we want to make submission easy. Summary titles and statements for accepted posters will be used in the final program, so please be comfortable with the content you submit. CSA staff and Poster Subcommittee will not edit summaries for clarity. We may reformat details only if needed to conform to standards for the conference website. 

Poster proposal submissions are made through Google Forms. Please note that you will need a Google ID to edit your summary until the submission deadline. 

As a planning tool, you can access a Word version of the form here. This is only intended as a way for you to prepare and save your responses. Please note that you CANNOT submit via the word file, and all submissions must be submitted via the Google Form in order to be considered (you can copy/paste text from the Word file into the Form when you are ready).

For your submission, you will need to prepare the following elements:

  1. Summary of the Proposed Poster:
  • Title (limited to 20 words)
  • A poster summary (a maximum of 150 words) should include:
    • Background: A description of your work. Including specific problems your work has addressed or goals your work has accomplished. 
    • What happened: A short description of how your work addressed the problem (or worked toward the goals)
    • Lessons Learned: A closing statement about what attendees will learn from your poster; something more specific than “results will be discussed.”
  1. Two to three keywords for your poster topic at the top of the summary proposal submission, which will help us group your poster (e.g. coastal resilience, community engagement)
  2. Identify both a research area and a topical area that are closely aligned with your proposed poster content. This will only be used to help organize the review of posters.

Each applicant can serve as the presenting author for only one poster submission. However, you can be listed as a co-author on multiple submissions. The person listed as the submission author will be asked to personally present the e-poster. If the poster is accepted, the presenting author must register for CitSciVirtual in order to share the poster content and discussions. 

If English is your second language, you are welcome to submit your poster summary in both English and your native tongue – reviews will be conducted in English but poster materials can be shared in multiple languages.

Deadline to submit proposals is 3 January, 2021 11:59 Pacific Standard Time (GMT-8).

Submission Portal is Google Forms: https://forms.gle/cb1sMdWRvdBY1mDb8

If you need assistance, please reach out to citscivirtual_posters@citizenscience.org.

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TIMELINE

12 November 2020 Summary proposal submission site opens 
7 December 2020 Poster Proposal Q and A Webinar
3 January 2020, 11:59PST Submission site closes
31 January 2021 Notification of acceptance or decline 
16 April 2021 Deadline to submit final e-poster pdf, audio and video from selected presenters
1-30 May 2021 CitSci Virtual Conference Online

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EVALUATION CRITERIA

This year the event committee is striving to be broadly inclusive of submissions that share relevant stories and lessons learned. Submissions will be reviewed by the CSA Poster Sub-committee. Reviewers will use criteria designed to ensure that submitted content is relevant to the Conference and meets CSA’s values of diversity, respect and collaboration, accessibility, participation, integrity, and transparency. 

Content judged by reviewers to promote illegal activity, constitute lobbying, or solely highlight a product or service offered for profit will be returned to the author for revision or retraction.

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SUPPORT FOR CREATING AND SHARING POSTERS

Event organizers will host a short webinar on 7 December 2pm ET to further discuss our vision for posters and go over what is available to presenters in our event platform, Mighty Networks. This event is an opportunity for prospective presenters to have questions answered ahead of submitting proposals. Register here for connection details.

Accepted presenters will receive instructions on how to upload their poster and pre-recorded presentations  and how to prepare for their collaborative sessions and conference. Additionally, accepted presenters will have access to  complimentary live webinars in the spring that will cover e-poster design, best practices for presentations, and video production. Webinars will be recorded for later viewing in case you cannot attend the live sessions. Additional office hours will take place prior to the conference for any questions as well as a Q&A document posted on the CSA website

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